Last updated: 1 August 2025

This Privacy Policy explains how Top Point International (hereinafter “Top Point”, “we”, “us”) collects and processes personal data via the website top‑point.org (the “Site”). We respect your privacy and are committed to protecting your personal information. Our processing complies with the General Data Protection Regulation (GDPR) and follows recommended guidelines that require clear information about the identity of the controller, purposes of processing, lawful bases, recipients, retention periods and data subject rightsgdpr.eu.

1. Who we are

Top Point International is a global community of business psychologists, coaches and mentors. The Site is operated by Simonova Consulting, a Finnish company with the following details:

• Business ID: 3214383‑1
• Address: Moukarikatu 14, 55800 Imatra, Finland
• Phone: +358 41 319 6619
• Email: top.point.community@gmail.com

For some activities (e.g. joint events or workshops) we may act jointly with partner companies or individual entrepreneurs. In such cases the partners jointly determine purposes and means of processing and act as joint controllers.

2. Data we collect

We collect personal data in two main ways: data you provide directly via forms or communication, and data collected automatically via cookies.

2.1 Data you provide

When you interact with our Site, you may provide:

• Name – to identify you in communications.
• Company name and role – to understand the organisational context of your request.
• Email address – to contact you with requested information and follow‑up messages.
• Phone number (optional) – to arrange calls if you choose to provide it.
• Focus area(s) and brief description – in our Tally forms you may select the topics you wish to discuss (e.g. executive team dynamics, succession planning) and provide a short descriptiontally.so.
• Consent to processing and marketing – you must confirm that we may process your data and send you informationtally.so.

2.2 Data collected automatically

• IP address, device and browser information – collected by analytics services to generate aggregated statistics and maintain security.
• Cookies and similar technologies – small files placed on your device to enhance your experience, remember preferences and collect analytics dataalbimarketing.com. See our Cookie Policy for details.

We do not intentionally collect special categories of personal data (sensitive data) and do not use automated decision‑making or profiling.

3. How we collect data

We collect data when you:

1. Book a free diagnostic session via our Tally.so form. The form asks for your name, company, email, phone (optional), focus area(s) and an optional description of your situationtally.so. You must agree to the processing of your personal data and to receiving information from Top Point before submittingtally.so.
2. Start a dialogue via a contact form. This form collects similar information to the diagnostic session form.
3. Contact us via email or telephone using the details provided on the Site.
4. Browse the Site, where cookies and scripts collect anonymised usage dataalbimarketing.com.

Our Site contains links to external websites (e.g. Tally.so, Typeform.com, LinkedIn, partners’ websites). Our Privacy Policy applies only to our Site; when you click external links, you should read their own policiesgdpr.eu.

4. Purposes of processing and legal bases

GDPR requires that we explain why we process your data and on what legal basisgdpr.eu. Instead of a table, below we describe each purpose and its legal basis in plain text:

• Responding to enquiries and scheduling sessions – We use your contact details to provide information about our services, arrange free sessions or consultations and answer your questions. We rely on consent because you provide this data voluntarily via our forms. You can withdraw your consent at any time.
• Providing services and preparing contracts – Should you engage us for consulting or workshops, we will use your data to prepare proposals, draw up contracts and deliver the agreed services. The legal basis is performance of a contract (Article 6(1)(b) GDPR).
• Marketing – With your explicit consent we may send you newsletters or information about future events and services. You are free to opt out at any time, and withdrawing consent will not affect any processing carried out before your withdrawal.
• Analytics and website improvement – We use aggregated statistics from cookies to understand how visitors use our Site and to improve its design and performancealbimarketing.com. We rely on our legitimate interest(Article 6(1)(f) GDPR) in improving and securing the Site.
• Compliance and security – We maintain records of consents, comply with legal obligations and protect our rights. The legal basis for this processing is our legal obligation (Article 6(1)(c) GDPR) and our legitimate interest in safeguarding our operations.

We do not sell or rent your personal data. Access to your data is limited to authorised Top Point personnel and our processors.

5. Sharing and international transfers

We may share your data with:

• Service providers: We use Tally.so to host our forms; Yandex Metrica and Google Analytics to collect website statistics; email service providers; and IT hosting providers. These processors act on our instructions and are bound by confidentiality.
• Partner companies: If you engage in a joint programme (e.g. with Albimarketing Oy), we may share relevant data with the partner to fulfil your request. We will inform you when such sharing occurs.

Some service providers may process data outside the European Economic Area (EEA). In those cases we ensure an appropriate level of protection through adequacy decisions, standard contractual clauses or other suitable safeguards.

6. Data retention

We keep personal data only as long as necessary for the purposes described:

• Form data – retained for up to 24 months after your last interaction unless a contract is signed; then retained during the contract and legal limitation periods.
• Marketing data – retained until you withdraw your consent.
• Cookie data – see Cookie Policy for retention periods (e.g. Google’s _ga cookie lasts 2 yearspolicies.google.com).
• Legal and accounting records – kept as required by law.

After these periods we securely delete or anonymise the data.

7. How we protect your data

We implement appropriate technical and organisational measures to safeguard your data, including HTTPS encryption, access controls, staff training, regular updates and monitoring of our IT infrastructure, and binding agreements with processors.

In case of a data breach, we will notify affected individuals and the competent supervisory authority in accordance with GDPR requirements.

8. Your rights

You have the following rights under GDPRgdpr.eu:

1. Access – obtain a copy of your personal data we hold.
2. Rectification – correct inaccurate or incomplete data.
3. Erasure – request deletion of your data under certain circumstances.
4. Restriction – request us to restrict the processing of your data.
5. Objection – object to processing based on legitimate interest or for marketing.
6. Portability – obtain your data in a structured format and transfer it to another controller.
7. Withdraw consent – withdraw your consent at any time without affecting prior processing.
8. Lodge a complaint – with a supervisory authority (for Finland: Data Protection Ombudsman at tietosuoja.fi).

To exercise your rights, contact us using the details above. We will respond within one month.

9. Changes to this policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. Updates will be posted on this page with the new “last updated” date. We encourage you to review the policy periodically.

10. Contact

For any questions regarding this Privacy Policy, please contact us at:

Top Point International / Simonova Consulting

Email: top.point.community@gmail.com

Phone: +358 41 319 6619

Mail: Moukarikatu 14, 55800 Imatra, Finland